Project Guide to Using the Adoption Tool

Streamlining your end-to-end adoptions from onboarding to renewal.

Login to BibliU Admin to access the Adoption Tool

• Go to https://admin.bibliu.com
• Select your institution from the dropdown to login via SSO
• You will be directed to the Adoptions Tool booklist view by default

Automating the course schedule

BibliU's adoption process is designed to be streamlined and efficient and requires customers to provide an automated Course Schedule file, that helps ensure data is always up-to-date between the BibliU adoptions too, and the Library Management System. 

Download the template here 

BibliU has a hosted FTP server which will allow you to transfer data via SFTP to ensure secure transfer. 

How does the course schedule affect your booklist: 

• Professors courses will automatically show up on their Adoptions page on the Adoption tool which makes it easy to request content for those courses - they are automatically assigned to courses and will receive their books without needing to go through the LMS
• Courses received that don’t have Adoptions will be visible as soon as they’re received, helping flag any late adoptions or changes to the course setup
• Removed courses will have their requests cancelled and removed from the booklist

Uploading your booklist

To facilitate fast streamlined onboarding, BibliU supports a booklist upload in-app, from a standardised template. 

Download the template here (or get the template directly from the Bulk Upload page in-app). 

Step 1: Click on Bulk Upload under the Booklist navigation in the BibliU Adoptions Tool. Click ‘Browse to Upload’ and select your CSV list of chosen materials collected from faculty, including the publisher, edition, and any required courseware.

If you would like to replicate past adoptions, you can bulk upload a previously used template to create your tailored library of content  instantly.

Step 2: BibliU processes the upload within seconds and notifies you of any errors with the upload in-app, allowing you to adjust, review and approve the booklist import. Once complete the Booklist dashboard is automatically updated to reflect the status of each adoption.

Errors are identified upon upload to help you diagnose any issues and make the adoptions process faster with reduced communication needed during BibliU review stages.

Booklist dashboard is automatically updated to reflect the status of each adoption.

Making adoptions

Faculty members curate their own content and submit adoptions for internal approval within the BibliU Adoptions Tool. The faculty members can view their own courses and review the titles which have been associated with those courses as part of the booklist upload.

Faculty member specific dashboard allows staff to see their own adoptions.

They can search a catalog of over 2 million titles, instantly view the digital version, share inspection copies, and request new titles to be sourced. BibliU’s catalog includes publisher textbooks, Open Education Resources, courseware, and research materials.

Course / department managers have final control over adoptions made by their faculty.

Faculty have the freedom to request any content they wish to adopt. The Faculty member specific dashboard allows staff to see their own adoptions.

Adoption dashboard is automatically updated to reflect the state of each adoption.

Searching the BibliU Catalogue

To give faculty members access to the adoptions tool, you can share the link to the Admin tool and remind faculty to use their SSO login (ie. selecting the institution from the dropdown). 

Staff can search a catalog of over 2 million titles, instantly view the digital version, share inspection copies, and request new titles to be sourced. BibliU’s catalog includes publisher textbooks, Open Education Resources, and research materials.

Understanding statuses

BibliU's adoption tool ensures that adoptions are never the cause of delayed access to content for students, and the entire experience is digitized and automated where appropriate. This means that adoptions are delivered quickly and accurately, with visibility for faculty over their adoptions, for continually smoother implementations.

Below are the different statuses and their descriptions:

• Requested: The request has been successfully validated and has been submitted to BibliU
• Processing: BibliU teams have picked up the request
• Removed: The request has been removed either by a user of the institution or the course was cancelled on the course schedule
• Flagged: The request has been flagged by BibliU teams for review by the institution. This could mean that we are unable to provide the exact edition or content type requested
• Unavailable: The request is not available to be provided by BibliU
• Available: The request is available to be provided by BibliU and is awaiting implementation
• Delivered: The request has been fully implemented and is ready to be viewed by users at the institution